Responses & downloads

Reading responses

• Open a shared link from its form to see its responses, newest first, with when each was sent.
• Answers show as the respondent saw the form. If you've since renamed or deleted a question, old answers keep their original wording. Deleted questions show at the end, marked "(removed)".
• Tick one or more responses, or the box at the top to tick the whole page, and choose Delete to remove them. You're asked first, and it can't be undone. Only the form's owner can delete responses.
• Click when a response was sent to open it on its own page, where you can Print it or download just that response as a PDF, Excel, CSV or JSON.

Downloading

Choose Download on a link's responses (as Excel, CSV, PDF or JSON), or Download all responses on the form's page for every link at once (with a column saying which link each came from). Downloads are free on every plan.

To get only the newest, pick Last 24 hours, Last 7 days or Last 30 days in the Download menu before choosing the file.

Excel files hold up to 20,000 responses, with the headings in bold and frozen at the top. Everything is written as plain text, so nothing a respondent typed can run as a formula. For more than that, use CSV, which Excel opens too.

A PDF puts each response on its own page, laid out like the form: the form's name across the top, then the form's headings, text and pictures between the questions (as the form is now), with each question and its answer in a box, or its choices with the ones picked marked. It's set on the form's colours and in its typeface (serif and typewriter are matched with the nearest standard font, and rounded stays plain), and an element's own colour sits behind it. Signatures, the marks people draw over your picture, and pictures they upload (PNG and JPEG, up to 2 MB each) are drawn in the PDF. PDFs hold up to 500 responses: for more, narrow it with a time range, or use CSV. PDFs use standard fonts, so text in languages outside Western Europe (Chinese, Arabic and so on) shows as ?. Use Excel or CSV for those.

Automating it

To pull responses into your own tools automatically, use the API.

All in one place

With Pro, the Responses dashboard puts every form's responses together, with a summary of each question and filters by link, date and answer. Choose Dashboard beside Download.

Who can see responses

You, the form's owner, in the app, in downloads and through your API keys. If the form is in a project that has been shared, the project's editors and viewers with Pro can also see responses in the Responses dashboard. Responses never include who sent them.